Description:

Work with the Maintenance, Custodial, and Security staffs to keep projects organized and on track. Interface with all departments and vendors and be a proactive problem-solver and effective communicator. In addition to the receiving, processing, and tracking of facilities project work orders, provide secretarial support for the Physical Plant Director. Duties will include recording, filing, and typing reports and correspondence; creating and editing reports using specialty software and programs; answering telephone calls from customers and vendors and tactfully handling inquiries; copying documents, and receiving and sending faxes. The Physical Plant Administrative Assistant will continually strive to improve office and project processes and will make suggestions for improving both departmental and customer relationships and general business procedures.

Job Requirements:

Exceptional organizational skills and experience - sees what needs to be done to structure everyday tasks efficiently.
Notable customer relations skills - reliable presence on the phone and in person.
Excels at problem-solving; above-board, positive attitude.
Enjoys working with people at a fast and results-oriented pace.
Desires to be challenged; experience handling multiple projects.
Mature and professional attitude; ability to maintain confidentiality.
Ability to apply common-sense understanding to carry out instructions furnished in written, verbal, or diagram form.
Willing to learn CAD and FCIS.
Must be efficient in MS Office Vista: Word, Power Point, Excel, InfoPath & Outlook